I’m not sure when I should delete a cheque instead of voiding it. Why choose one over the other?
This would depend if you want to remove the transaction or still keep the transaction.
For example, if it is a duplicate transaction, you can delete it because the original transaction is still there. If it is a bill or a cheque and you want to be able to see that it has been recorded and voided, then void it and do not delete it.
1. Voiding a cheque changes the amount to zero but still keeps the transaction.
2. A voided cheque will show the name of the cheque number, date payee, address and memo.
3. QuickBooks puts the word “Void” in the memo section. You can use the memo field to enter the reason the cheque was voided.
4. If you void a cheque and you display the report Missing Cheques, the cheque number will still show up with a zero amount.
5. Deleting a cheque leaves no paper trail but it will show up in the Audit Trail Report.
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